Director, Head of General Affairs
General Affairs Department
Duties and responsibilities
Meeting and greeting customers and visitors in a professional and friendly manner;
Managing incoming calls and directing each call appropriately;
Diary management - organizing and scheduling meetings, writing meeting-minutes, setting up video conference calls, booking meeting rooms, and organizing catering for both internal and external meetings;
Assisting with business projects and presentations as needed;
Submit expense reports in a timely manner for senior management;
Assist with booking travel arrangements for Japanese colleagues;
Administration of Core T&A updates as required;
Administration of all Japanese invoices payable by Hong Kong office;
Other administration duties as required by direct manager and Senior management.
Bachelor’s Degree and above;
Proven experience in a Front Office Administrative role or similar;
Advanced knowledge of the Microsoft Office suite of products (i.e. Word, Excel, PowerPoint, Outlook etc.) - Microsoft Office Specialist exams would be an advantage.
Excellent interpersonal, verbal, and written communications skills;
Professional and proficient dealing with all administration and confidential tasks;
Ability to grasp new concepts very quickly and thrive in a busy work environment with the ability to create and implement more efficient processes;
Self-motivated, independent with an analytical mindset and ability to work under pressure;
Strong command of both written and spoken English.