Job title

Administrative Assistant

Report to

Director, Head of General Affairs

Department

General Affairs Department

Working Location

Hong Kong

Duties and responsibilities

• Meeting and greeting customers and visitors in a professional and friendly manner;

• Managing incoming calls and directing each call appropriately;

• Diary management - organizing and scheduling meetings, writing meeting-minutes, setting up video conference calls, booking meeting rooms, and organizing catering for both internal and external meetings;

• Assisting with business projects and presentations as needed;

• Submit expense reports in a timely manner for senior management;

• Assist with booking travel arrangements for Japanese colleagues;

• Administration of Core T&A updates as required;

• Administration of all Japanese invoices payable by Hong Kong office;

• Other administration duties as required by direct manager and Senior management.

Qualifications

• Bachelor’s Degree and above;

• Proven experience in a Front Office Administrative role or similar;

• Advanced knowledge of the Microsoft Office suite of products (i.e. Word, Excel, PowerPoint, Outlook etc.) - Microsoft Office Specialist exams would be an advantage.

• Excellent interpersonal, verbal, and written communications skills;

• Professional and proficient dealing with all administration and confidential tasks;

• Ability to grasp new concepts very quickly and thrive in a busy work environment with the ability to create and implement more efficient processes;

• Self-motivated, independent with an analytical mindset and ability to work under pressure;

• Strong command of both written and spoken English.

Join Us

ml_1009@cloveraviationcapital.com