Associate / Manager, General Affairs

Position

Associate / Manager

Department

General Affairs, Tokyo Office

Report To

Head of Japan & Head of General Affairs

Location

Tokyo, Japan

Duties and responsibilities

  • Perform general secretarial and executive assistant duties in Japan office;

  • Basic duties of the diary management, scheduling appointments, conference calls,      meetings and events, booking venues etc;

  • Conduct office administrative support, including procuring and maintaining office facilities,      stationeries and pantry supplies;

  • Support colleagues by preparing documents editing and translation when necessary, manage files and customer information;

  • Arrange domestic and international business trips and make expense reimbursement      applications;

  • Undertake occasional receptionist duties;

  • Support on Japan office opening, office renovation project, communicating with the      agents and handling any applications, filings, documentations and reports required for such work;

  • Support HR on staff recruitment, training delivery, coaching activities in Japan office, communicating with the agents and candidates and handling any      applications, filings, documentations, and reports required for such recruitment      activities;

  • Interface with internal employees in Tokyo office and Hong Kong headquarters regarding      general affairs.

Qualifications

  • Bachelor’s degree or above;

  • Solid knowledge of secretarial duties and administrative procedures;

  • Relevant experience in overall General Affairs including HR is preferred;

  • Good interpersonal and communication skills;

  • Fluent English and native Japanese is a must.

To apply the job, please email your CV and contact details to ml_1009@cloveraviationcapital.com. Only shortlisted candidates will be notified.

Hong Kong Office
Suite 603~606, 6F, One IFC,
1 Harbour View Street, Central,
Hong Kong, China
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2 Grand Canal Square, 

Grand Canal Harbour,

Dublin 2, Ireland

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